There is often a complete lack of understanding about the actual role of a Professional Toastmaster from the Guild of Toastmasters at your wedding and many venues often try and discourage you from hiring one because they sometimes tell you that they already include it in their package.
So why would you want the additional expense of hiring an independent professionally trained Toastmaster when someone from your venue is offered as an alternative?
The reasons are many and varied and in this article, you will come to realise just how much extra help and support a professional Wedding toastmaster can actually offer.
So how will you know that the Toastmaster you hire has the training and expertise to help make your wedding that special day you have always dreamed of? There are many Toastmaster training schools, and here in Ireland we have the Academy of Excellence, which is part of the Guild of Toastmasters. By being affiliated to the Guild of Toastmasters, your Toastmaster will have public liability insurance which will be a requirement of most venues.
Always ensure that your Toastmaster belongs to and is a member of one of a number of Toastmaster Associations. The Guild of Toastmasters are very fortunate because we have a very strong and close working relationship with the English Toastmasters Association. With over 50 members this will ensure that in the event of illness or accident your Toastmaster will be able to call upon a colleague to cover him and avoid spoiling your special day.
Because they are independent, Toastmasters will all charge slightly differently depending on requirements. They will probably offer different packages depending on whether they are needed for just the Wedding Breakfast, the Church Ceremony, or for the Civil Ceremony and Evening Reception as well. A guide would be somewhere from €300.00.
Your wedding Toastmaster should offer you a combination of the following:
Initial Wedding Consultation
- Discussion about the venue and suggestions if you have not yet decided. Your Toastmaster can often get the venue at a better price because of a working relationship with various venues
- Discuss your requirements in relation to photographs and videos
- Family Perfume Party, so as the Bride and Groom can choose their Special Scent for the Big Day and this is often a good opportunity for the two families to meet in a very informal way
- Transportation, Bride and Bridesmaid Cars, Groom and Best Man Car, Additional Cars, Mini Bus or Coach for Guests
- Do you require your Toastmaster to attend at your home and at the Church. Often at the Church or Civil Ceremony, your Toastmaster will escort the Mother of the Bride to her seat
- Any additional questions you may have will also be addressed at this meeting
4 weeks before your wedding
- A face to face meeting to discuss your wedding day, ideally at the reception venue
- At the meeting, they will go through the whole day to ensure that all your requirements are captured
- Provide help and guidance if required, but always remembering that it is your wedding day
- Following this meeting, a written confirmation will be provided of all the details that were discussed
The weeks leading up to the wedding
- Unlimited email and telephone contact as required to discuss and agree any changes to requirements or timings
On your Wedding Day
Your Wedding Toastmaster should arrive at the venue ahead of you and your guests to:
- Check the venue is set up as you require
- Ensure that seating plans/place cards etc are as required
- Make sure that the cake table, guest book table and gift table are set up
- If other suppliers are setting up such as DJ etc that they are finished before the wedding guests arrive
- Liaise with the venue staff to ensure all timings are as agreed
- Receive your guests and help them check in if they are staying at the venue
- Direct them to the appropriate rooms and assist them as necessary
When you arrive
- Assist the photographer in order to get everyone together for any group shots
- If required organise a receiving line and make the necessary introductions
- Ensure that all gifts are collected and are stored safely
During the wedding breakfast
- Escort the bride and groom into the room
- Say Grace if required or introduce the person designated to say Grace
- Introduce your various speakers and ensure that any thank you gifts are easily to hand
- Organise the cutting of the cake
- Formally close the proceedings
Additionally if required your Wedding Toastmaster can help organise the throwing of your bouquet, removal and replacement of the garter, meet and greet your evening guests and organise everyone to receive you both onto the dance floor for your first dance.